Privacy Policy

In this Privacy Policy (“Policy”) we describe how we collect and use your data. By using our services, you agree to the collection and use of information in accordance with the Policy. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in the Terms and Conditions

  1. We are…

Prometheus Partners Agency (“PPA”) a corporate services agency, streamlines international business operations for the new and the brave. The terms "PPA," "we," "us," and "our" refer to one or more of these entities. References to a PPA "location" encompass any office, associate office, facility, associate firm, or entity allied with our international legal practice.

  1. Information we collect

We collect personal information as part of our business, whether through your use of our Site (https://www.prometheus.partners/) when you contact us, or as we provide services. We use this information to:

  • verify your identity;

  • provide and improve our services;

  • develop and market new services;

  • handle your requests;

  • settle disputes;

  • follow laws and regulations;

  • enforce agreements;

  • protect rights and safety;

  • support recruitment;

  • as allowed by law.

We may collect the following information:

From Site visitors:

  • name, contact details, and company;

  • country and other relevant information.

From clients or prospective clients:

  • name, job title, and contact information;

  • payment details;

  • information needed for services, including regulatory compliance;

  • meeting details, like dietary needs.

From individuals related to our services:

  • information about people connected to our clients, like officers, vendors, or legal advisors.

For marketing purposes:

  • name, contact details, job title, company;

  • interests and event information;

  • dietary needs if shared.

  1. How do we use your personal information?

Providing Services

We collect and use personal information you provide through our Site or Services to deliver what you've requested. 

Client Services

We use forms and contact options on our Site to respond to your service inquiries. 

Business Administration & Legal Compliance

We use your data to meet legal obligations (like Know Your Client and Anti-Money Laundering rules), enforce rights, and protect third-party rights. 

Marketing

We use your personal information to send you marketing communications and to analyze your interaction with our Site and services. 

Client Analysis

We analyze your contact details and observed behaviours (Site usage) to improve our content and marketing efforts. This includes using cookies and technologies to collect data such as your IP address and session details. 

  1. Collection of information by third-parties

The Site may contain links to other sites whose information practices may be different than ours. Visitors should consult the other sites’ privacy notices as we have no control over information that is submitted to, or collected by, these third parties.

  1. Disclosures

e may share and process the personal information we collect with entities within our organization. We may also share information with:

  • professional advisers like lawyers and accountants;

  • government or regulatory authorities;

  • regulators, tax authorities, and corporate registries;

  • third-party service providers, such as IT support, document processing, translation, or storage services;

  • professionals involved in delivering our services, like counsel, notaries, and experts;

  • analytics providers, such as Google Analytics;

  • postal or courier services for delivering documents.

This list is not exhaustive, and we may share data with other parties as necessary to provide our services effectively.

We may engage subcontractors to process personal data on our behalf, ensuring they handle information appropriately and comply with legal obligations. We may also appoint external data controllers, like lawyers or banks, and put safeguards in place to protect your information.

  1. International transfer

To provide the services, we may need to transfer your personal information outside the jurisdiction where you provided it. All entities in our organization have a data-sharing agreement based on EU standard contractual clauses. This ensures compliance with legal and regulatory requirements, including having a lawful basis for transferring data and implementing safeguards to ensure it is adequately protected.

  1. Retention

We retain your personal information for as long as we are in an agreement or communication with you and as long as it is in our legitimate interest or necessary to meet legal obligations. We review personal data annually to determine if we are still entitled to process it. If not, we stop processing it but may retain it in archived form to comply with future legal obligations, such as tax requirements or legal claims. We securely destroy all financial information once it is no longer needed.

  1. Confidentiality

We are committed to keep your personal information secure. All partners, employees, consultants, workers, and data processors handling your information are required to maintain its confidentiality.

  1. What are your rights to your personal information?

You have the following rights in relation to your personal information:

Right of Access

You can ask us to confirm if we are processing your personal information and, if so, receive a copy along with additional details. 

Right to Rectification

If your information is inaccurate or incomplete, you can request corrections. We’ll inform any relevant third parties if we've shared the data and will provide their details upon request if possible and lawful.

Right to Erasure

You can ask us to delete your personal information under certain circumstances, like when it’s no longer needed or if you withdraw consent. We’ll notify any third parties we've shared the data with, and we’ll share their details if possible and lawful.

Right to Restrict Processing

You can request that we limit the processing of your information, for example, if you contest its accuracy. We’ll inform relevant third parties of any restrictions and share their details if possible and lawful.

Right to Data Portability

You have the right to obtain and reuse your personal information in a structured, machine-readable format and, if applicable, have it transferred to a third party.

Right to Object

You can object to the processing of your information if we rely on legitimate interests or use it for direct marketing unless we have compelling legal grounds.

Right to Withdraw Consent

If we rely on your consent for processing, you can withdraw it at any time.

Right to Lodge a Complaint

If you have concerns about our privacy practices, you can report them to the relevant Supervisory Authority.

  1. Complaints

If you have concerns or complaints about how we handle your personal data, please let us know. You can reach out to us via support@prometheus.partners. We aim to acknowledge your complaint within ten working days, informing you of the person responsible for managing it. We strive to resolve complaints within this timeframe, but if more time is needed, we will inform you of the expected resolution period.

  1. Personal Data of Persons Below 18 Years of Age

Our services are not intended for individuals under 18 years of age. We do not knowingly collect children's personal data. If a parent or guardian becomes aware that a child has provided us with his Personal Data, the parent or guardian should inform us. We will promptly delete all such Personal Data.

  1. Changes to this Privacy Policy

We can amend the Privacy Policy. If we make any changes to the Policy, we will notify you by posting a prominent notice on our official website prior to the change becoming effective. All changes shall be effective from the date of publication unless otherwise provided. We encourage you to track updates of the Privacy Policy.